Supplier Invoices

Supplier Invoices

The Supplier Invoices guide helps you record, track, and manage invoices received from suppliers. Proper invoice management ensures accurate accounting and payment tracking.

Creating a New Invoice

1. Navigate to Procurement → Invoices.
2. Click Create New Invoice.
3. Fill in the following fields:

• Invoice Reference *
  Reference is auto-generated. Click the lock to edit manually.

• Supplier *
  Search and select the supplier issuing the invoice.

• Invoice Date *
  Select the date of the invoice (default is today).

• Location *
  Choose the location for which this invoice applies.

• Ledger *
  Select the ledger associated with this supplier.

• Currency *
  Pick the currency used on the invoice.

• Remarks
  Optional notes or special instructions from the supplier.

4. Click Save.

After saving, you will be navigated to the invoice detail page where you can:

• Add products or services with quantity, unit price, and taxes.
• Edit invoice details if needed.
• Track payment status, approve, or cancel the invoice.

Tips

• Always double-check supplier and currency details before saving.
• Ensure ledger and location information are correct for proper accounting.
• Use remarks to capture special instructions or internal notes.